👛 Donation Matching & Deed Credit

  • Updated

If you have not yet created a Budget and a Corporate Donation rule, please read How to Create a Budget!

Types of Donation Matching

There are several approaches to matching that you can offer your employees through Deed:

  • Donation Matching Cap

    A donation match cap allows an employee to receive a donation match up to a certain amount, or "cap." Your company can offer a match cap per employee – $500, $1,000, $1,500 are amounts we see regularly. Employees will receive donation matches up to that amount on a yearly basis. You can provide an exclusive list of organizations (e.g. you will only match donations to these 350 nonprofits) or an inclusive list (e.g. we will offer matching for all nonprofits on the Deed platform) for matches donations. You can still screen for religious, political, or colleges/universities if you opt for an inclusive list.

  • Spot Matching

    Spot matching allows your company to offer matches to donations for a specific initiative. This is a great approach if your company doesn't have a yearly matching cap per employee. You can spot match for as many initiatives throughout the year as your budget allows. Simply create fundraisers and add those to a matching rule.

  • Volunteer Matching

    Some companies call this 'dollars for doers.' For each hour of volunteering, your employee will automatically receive Donation Credits. Common amounts are $10, $20, $28 to match the standard value of volunteer time.

  • Donation Credits

    Deed Donation Credits are seeded to employee Deed accounts, allowing employees to make donations with your company's funds. You can offer donation credits across your whole company, or on an individual basis. Examples of this are offering Donation Credits for new hires, for promotions, or to culture contributors. Currently, your Partner Success Manager has to seed those credits for you. Coming soon you'll be able to do that yourself! You can download the Donation Credits Report from the Budgets & Rules page.

    Donation Credits can have expiration dates on the platform, but if the employee doesn't spend the credits, that money never gets transferred out of your pre-funded PayPal account.

How to Create a Match Rule

To create a Matching Rule, select “Create a Rule” in the lower right had corner of the budget and select “Matching Rule.”

  • Budget currency

    This will likely match the currency that your budget is created in. If it is not, all the matches calculated within the matching will be converted when deducted from the overarching budgets.

    For example, if an employee’s donation is match with 100 Euros, 100 Euros will be converted to dollars, then deducted from the budget.

  • Limit to donations in budget currency

    If you select this check mark, donations that are not made with the budget currency will not be matched. For example, If the budget currency is in USD, an an individual donates in Euros, it will not be matched in USD.

  • Exclude donations made with donation credit

    This is applicable if a user donates with Deed credits, which means they are already donating with corporate funds. The admin can decide where you would like your employees to have the opportunity to donate the Deed credit + the corporate match as well.

How to Create a Credit Rule

Once you've created a Budget, you can set up Donation Credits for employees. Contact the Deed team to set up Donation Credits for employees. We’ll need to know:

  • Budget being used:
  • Is creating a new rule needed? (Yes/No):
  • Rule name
  • Expiration date (if applicable)
  • Currency
  • List of employees name + emails (or attach list):

☝️ Please request Donation Credit seeding at least 5 days in advance

 

Credits to select employees

Credits to all new hires

If you are only seeding credits to a select employee(s), please provide a list of employees with a valid employee email address.

If you'd like to seed Deed credits to all new hires, let us know and we can automatically set it up to do so.

☝ You can download a donation credits report under Budgets & Rules

 

When you download the donation credits report, withdrawal amount means how much credit your employees have used. This report shows all credits given, even the ones that have already expired. Withdrawal amount means how much money has been spent of those donation credits (and if withdrawal amount and remaining amount are 0, the credits have expired).

In the report you’ll always want to utilize creditAmountInBudgetCurrency, withdrawalAmountInBudgetCurrency, and remainingAmountInBudgetCurrency as these will show apple-to-apples comparison of all credits in the currency of the parent budget.

Donation Credit reminder emails

  • Employees will get an email when their credits are issued
  • Employees will get a reminder email 1 week after the employee was seeded if there is a remaining balance
    • If credits expires on that day, it will send the day before expiration
  • Employees will get a reminder 1 week before their credits expire
    • If credits are only valid for 1 week, they will not get this reminder
  • Employees will get a reminder 1 day before their credits expire
  • Employees will get a reminder email once a month as long as they have un-expired credits
    • On the last month of eligibility, it will send 1 week before their credits expire

How to Retroactively Match Donations

If donation has already been made, but did not receive a match, you can retroactively match the donation.

Ensure the donation(s) is eligible within the matching rule

  • Date range

    If the donation was made in the past, the admin may need to adjust the start date of the matching rule to be prior to the date the donation was made.

  • Nonprofit eligibility
    • If your matching rule is restricted to select nonprofits, make sure the nonprofit is tagged to the matching rule.
    • Make sure the nonprofit is is “included” and not “excluded” from the match

In this matching rule, donations up to $1000 will ONLY be matched to Bridge the Gap College Prep.

  • Deed credits

    The donation may or may not be eligible for the retroactive match if it was made with Deed credits. You can make Deed credits eligible for an additional match by selecting the check box below.

Utilize “matching mode” to match the donation

Once the admin has ensured that the donation is eligible for a match, follow the brief tutorial below to match the donation.

Note: This tutorial was recorded in our demo environment. None of these transactions are real.

FAQs

  • My company has matching turned on for all nonprofits, but I’m still seeing some nonprofits unavailable for a match. Why?

    Even if your company has a matching program inclusive to all nonprofits, there are still a small number of nonprofits on our platform that will not be available for matching. This is because they were onboarded with our payment processsing partner, Stripe.

    When an employee gives to a nonprofit via Stripe on Deed, their donation is, of course, still disbursed seamlessly to the nonprofit. However, unlike our other payment processing partners like PayPal and GlobalGiving, Deed does not have a partnership with Stripe that allows us to disburse matched donations or Deed credits from our companies.

    Our team leveraged Stripe to onboard nonprofits for free in APAC geographies, which allowed us to offer a great number of employee giving options in those regions. However, due to this limtation in our partnership, Deed no longer onboard nonprofits via Stripe.

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